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Receipts and bills reach the books, and everything else is kept with its dates.

Upload a file, take a photo on your phone or forward an email, and Financial IQ reads it and asks two questions: what it is, and whether it has been paid. Bills and receipts go to the books. Insurance, loans, leases and bank statements are kept as records, with the dates that matter.

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The document store is part of Business Pro, £19 a month plus VAT.

Two questions per document, and then it’s filed.

Each document is read field by field, with a score for how well it was read. You answer what it is and whether it has been paid. If it was paid from a business account or card, it is matched to the bank payment so it is not counted twice.

  • Upload, take a photo on your phone, or forward an email to the company's own address.
  • Approve trusted drafts files the high-confidence ones together, once you press it.

Paid for it yourself? It is credited to your director’s loan.

Answer “Yes, a director paid personally” and the company owes the money back to that director, on their loan account. The other answers cover the rest of what turns up.

It belongs to a bill already in FIQ
Kept with the bill it belongs to, so the cost reaches the books once.
It’s a credit from the supplier
Treated as a credit from that supplier, which reduces what you owe them.
Just keep it, nothing to post
Stored and searchable. No accounting entry is made.
Not sure what it is? Choose “I am not sure, deal with it later” and it waits in Review.
A file it couldn’t read says so. Upload a clearer copy, keep it as a record, or deal with it later.

Policies and leases kept with the dates that matter.

Records carry a renewal, expiry, review or maturity date, and anything due within 60 days is flagged. Bank statements are listed one per account per month, so a missing month is plain to see.

  • A month you know will have no statement can be marked Not issued, with the reason.
  • Each group shows how long to keep it, such as seven years. That is guidance only, and nothing is deleted.
Works with
Bank reconciliation
A receipt paid by card is matched to its bank line, so it is counted once.
See bank reconciliation
Expenses and mileage
Claims carry their receipts, repaid by bill or through the director's loan.
See expenses and mileage
Year-end accounts
Complete statements and filed bills make the year-end accounts quicker to check.
See year-end accounts

Common questions

What kinds of document can it hold?
Receipts, bills, sales invoices and credit notes go through review and into the books. Bank statements, insurance, loan and finance agreements, contracts, leases and permanent records such as certificates are kept as records. Folders, tags and search cover every document.
What if I paid for something personally?
Answer that a director paid personally and the amount is credited to that director's loan account, so the company owes it back to them.
How long should I keep each one?
Each group shows a suggested retention period, such as keep for 7 years. It is guidance only: nothing is archived or deleted on the strength of it.
What happens if a document cannot be read?
It tells you it couldn't read the file and offers three choices: upload a clearer copy, keep it as a record, or deal with it later. It stays in Review until somebody deals with it.

Forward your first receipt and see where it lands, from £19 a month plus VAT.

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