How to raise an invoice

In Financial IQ you draft an invoice, issue it, then send it. Keeping those three apart means nothing reaches a customer before you are ready for it to.

Before you start

You need the customer on your records first. If they are not there yet, you can add them from inside the invoice. A name and an email is enough to get going and you can fill in the rest later.

Raise the invoice

1. 1
   Choose the customer and the dates

   Pick the invoice date and how many days you give people to pay. Financial IQ works the due date out from those two, so it always matches your terms.

   New invoice

   Draft

   Customer

   Kingsway Media Ltd

   Currency

   GBP · Pound sterling

   Invoice date

   4 Sep 2026

   Payment terms (days)

   30

   Due date · calculated

   4 Oct 2026
2. 2
   Add what you are charging for

   Each line takes a description, a quantity, a unit price and a VAT rate. If you bill the same thing regularly, save the line as a template and pick it off the list next time.

   Description

   Qty

   Unit

   VAT

   Amount

   Brand identity, phase two

   1

   £3,600.00

   20%

   £3,600.00

   Photography day rate

   2

   £600.00

   20%

   £1,200.00

   Brand identity, phase two

   1 × £3,600.00 · VAT 20%

   £3,600.00

   Photography day rate

   2 × £600.00 · VAT 20%

   £1,200.00

   Subtotal£4,800.00

   VAT at 20%£960.00

   Total£5,760.00
3. 3
   Issue it

   Issuing gives the invoice its number and puts it into your books. Until then it is only a draft, so change it or delete it as much as you like.

4. 4
   Send it to the customer

   Sending is its own step, so you can issue today and send on Monday if that suits you better. Or download the PDF and send it however you normally would.

What each status means

After you have sent it

Invoices that repeat

If you bill a retainer or a subscription, set the invoice to repeat before you issue it.

Each one turns up as a draft on the date you chose, and waits for you to issue and send it like any other.